Creative Solutions Work Process – From Brief to Execution

Overview

This article outlines the complete project flow within Studio 69 (under Creative Solutions, FBC TV). It explains what happens once a creative brief is submitted, how internal assignments are handled, and how tasks, milestones, and communications are managed inside the S69Hub platform.

🔁 Workflow Breakdown

1. Creative Brief Submission

The process begins when a client (internal or external) submits a Creative Brief via our official online form:
👉 Submit a Project Brief

2. Assignment by Studio 69 Coordinator

The Studio 69 Coordinator reviews the brief and:

• Assigns a team member to handle the assignment

• The assigned person automatically receives the brief via email and inside their dashboard

🔔 Note: Assignment does not mean immediate production — prep work starts first.

3. Pre-Production Preparation

The assigned team member:

• Reads and understands the brief

• Conducts initial research (e.g. style, audience, brand)

• Collects or requests any necessary assets

• Prepares questions, schedules, or creative references

This stage ensures the project kicks off smoothly once activated.

🧑‍💻 4. Client Check & Onboarding

The Coordinator then:

• Searches for the client inside the Clients module on the dashboard

• If the client is new, a record is created and onboarding begins

✅ Onboarding includes contact info, organization details, billing settings, and preferred communication method.

📁 5. Project Creation

A Project is created inside S69Hub with:

• Project title, description, and due dates

• The assigned team member added as part of the team

• Client information linked

• Visibility to both Creative Solutions management and the assigned crew

📌 6. Task & Milestone Setup

Once the project exists:

• At least one Task is created under the project
  (complex projects may include multiple tasks)

• A Milestone and Project Roadmap are also created

  • Helps visualize phases: briefing → production → review → delivery

🚦 This is the green light: As soon as a task is created, the assigned person may begin working on the production.

💬 7. Ongoing Project Communication

• Comments must be added within the Task view

• Use comments to:

  • Share updates

  • Request feedback

  • Upload early drafts

• Each comment triggers an automated email to all relevant team members (including Coordinator, client if applicable)

This keeps everyone aligned and avoids miscommunication.

✅ Summary Workflow

🧠 Pro Tips

• Never begin a project until a task has been officially created

• Keep comments clean, relevant, and frequent

• Use milestones to manage expectations and review points

• Double-check the client info before creating a new record

🆘 Need Help?

📧 Contact the Studio 69 Coordinator via creativesolutions@fbc.com.fj
📞 Extension: 8036